Short-Term Visa Application for Business Visitors | Invitation Support for Conferences and Corporate Training /Japan Immigration Support for HR

Japan Immigration Support for HR ＞ Corporate Services ＞ Invitation Support for International Conference and Corporate Training Participants (Short-Term Visa Application)

This specialized service supports companies that invite large numbers of overseas participants to attend international conferences, corporate training programs, and similar events on short-term (business visitor) visas.

ACROSEED’s consultants communicate directly with participants in their home countries, providing instructions on required documents, preparing visa application forms, arranging international shipping, responding to participant inquiries, and advising on procedures with the relevant Japanese embassies and consulates abroad.

By outsourcing the substantial volume of communications and administrative work—which often becomes concentrated within a short timeframe—your internal HR workload can be significantly reduced.

For information on standard short-term visa applications, please see the following page:

Short-Term Visa Applications

For stays of up to 90 days, entry to Japan may be possible under “Temporary Visitor” status, commonly referred to as a tourist visa.

1. Document Preparation

Based on the participant list you provide, ACROSEED will prepare all necessary application documents—tailored by country—for obtaining short-term (business visitor) visas.

2. Direct Communication with Participants

We provide communication support in both English and Chinese. If desired, ACROSEED staff can correspond directly with overseas applicants on behalf of your company.

Tokyo-Based Trading Company (Minato Ward)

This company conducts in-house training in Tokyo twice annually, inviting top-performing employees from branch offices worldwide. As most invitees are from Eastern Europe, Africa, and the Middle East—regions where a short-term visa for Japan is required—the HR department faced a significant administrative burden. The company therefore outsourced the entire process to ACROSEED.

Services Provided

Visa application consulting for participants (in English)

Preparation and international shipping of visa application documents

Regular status reports on each participant’s visa application, issuance, and entry into Japan

• Established in 1986, with an industry-leading record of over 40,000 visa applications
• Trusted by more than 1,000 corporate clients
• No travel expenses – nationwide service at a flat rate
• Services available in English and Chinese
• ISO 27001 certified – ensuring strict compliance

40,000 Visa Applications Since 1986 – One of Japan’s Most Experienced Providers

ACROSEED has specialized in immigration services since 1990, when legal reforms allowed administrative scriveners to handle immigration procedures. As of March 2025, we have processed over 40,000 visa applications.

We currently handle 3,000–4,000 visa cases annually, with immigration visits twice a week to stay current on screening trends and regulation changes.

By choosing ACROSEED, you benefit from the most up-to-date insights and extensive hands-on experience in the industry.

Our Track Record

ACROSEED’s track record in corporate services, publications, media coverage, and seminars

Trusted by Over 1,000 Corporate Clients

ACROSEED’s dedicated corporate team handles all visa-related and licensing procedures associated with foreign employee hiring.

We offer two distinct service types:

We customize our support based on your company’s structure, challenges, and employment needs, referencing real-world examples.

Our services are trusted by a wide range of clients, from publicly listed corporations to small and mid-sized businesses.

Case Studies

We present case studies of companies that actively promote the employment of foreign nationals by utilizing ACROSEED’s services.

Nationwide Flat-Rate Service with No Travel Costs

Our office is based in Nagatacho, Chiyoda-ku, Tokyo, but we serve immigration offices across Japan with no additional travel costs.

We also offer online consultations via Zoom or Skype, allowing face-to-face communication from any location.

English and Chinese Language Support

Our bilingual staff can communicate directly with foreign employees in English or Chinese.

We assist with application explanations, status tracking, and employee coordination — reducing the burden on HR teams and improving the applicant experience.

ISO 27001 Certified for Information Security Compliance

ISO 27001 is the international standard for information security management (ISMS).

ACROSEED was an early adopter of this certification in our field, demonstrating our commitment to secure and compliant client service.

This gives even highly regulated, publicly listed companies the confidence to trust us as their immigration partner.

• Service fees vary depending on the scope of services requested, the volume of work, and the nature of each application. We are happy to provide detailed service descriptions and quotations free of charge—please feel free to contact us.

* ACROSEED’s services are available nationwide.

Short-Term Visa Application	¥50,000 per country for the first applicant (excluding tax)

If you are considering ongoing outsourcing arrangements, please also see the following page:

Outsourcing Visa Applications and Status of Residence Management

From recruitment to retirement of foreign employees, ACROSEED provides comprehensive HR support backed by expertise in all aspects of foreign workforce management. We offer customized services to address your company’s specific challenges.

See Our Track Record
Why ACROSEED is Trusted by Corporations
Explore Client Case Studies
Contact Us / Free Consultation